2、 Intelligent office hardware system -- Taking super central front desk as an example
As a new type of intelligent office equipment, the super central front desk has greatly changed the old visitor identification and customer management system which relies on manual operation. In the old office system, visitors need to leave their names, contact information and other information at the front desk of the office building in exchange for a temporary access card before they can get access to the office area. If the super central front desk is used, the visited unit can input the visitor information, visit time and contact information into the system in advance. In this way, when visitors visit, the super central front desk can check the identity of the visitors through the existing information and inform the visited units or individuals. In addition, the visited unit or individual can also send the verification code generated by the super central front desk to the visitors so that they can pass the access control. After visitors enter the office area, their relevant information will be recorded, so that the company can carry out follow-up work such as customer management. Such intelligent office hardware facilities provide great convenience for information-based office, and also save human and time costs, thus improving office efficiency.
3、 Intelligent office software system -- cloud office system
In addition to the hardware system, the intelligent office system also includes a set of software system, which is often called "cloud office" system. This system can complete all the work on the cloud platform, so as to truly realize paperless office. Its working principle is to transform the traditional office software such as Microsoft office into the form of intelligent client, so that users can operate the software online and edit all kinds of files directly in the browser. This system establishes a network office platform, which allows multiple people to use online at the same time, and users can communicate with multiple parties in real time. People do not leave home, that is, they can achieve multi-party remote office.
In addition, relying on the powerful cloud storage capacity, the office information originally stored in paper or PC can be viewed on mobile devices anytime and anywhere, and users can edit it. Due to the real rejection of paper documents, the intelligent office software system reduces the office cost to a large extent and realizes the "low carbon emission reduction" within the office. At the same time, this system also makes the office time and place more flexible and free to a large extent, thus improving the office efficiency.
Through the integration of hardware system and software system, intelligent office realizes the remote control of office supplies, the in-depth understanding of the working state of staff and the guarantee of office information security on the basis of "Internet of things". This system can not only ensure work efficiency, but also build a digital office system with office workflow as the main line, so as to provide help for scientific office management to the greatest extent.